What is project management?
Project management is a set of methods and tools used to plan, track and deliver work within a defined deadline, budget and scope. Good project management answers three questions at any given moment: what needs to be done, who is doing it and when must it be finished.
For companies that run multiple projects for multiple clients simultaneously, this is not a luxury — it is a survival requirement. Without clear structure, teams waste hours on status meetings, deadlines get missed, and clients get the impression that nobody is in control.
Why Excel doesn't work for projects
Excel is a powerful tool, but it is not project management software. Here are the concrete problems every company with 3+ active projects regularly faces:
⏱ Stale data
As soon as someone updates their copy of the Excel file, everyone else has an outdated version. No real time.
🔗 No dependencies
Excel has no idea that task B cannot start until A is finished. Moving one task's deadline doesn't update all the others.
👥 No team view
You cannot see that Ivan is overloaded across 3 projects while Maja has spare capacity. Manual mapping quickly becomes meaningless.
🔔 No alerts
Excel doesn't send a reminder when a deadline approaches. The manager must manually track every date in every spreadsheet.
What is a Gantt chart and why is it the standard?
A Gantt chart is a visual display of project tasks on a timeline — each task shown as a horizontal bar whose length corresponds to its duration. It answers questions that status meetings cannot:
- Which tasks run in parallel — visible from a vertical cross-section
- What are the dependencies — arrows between tasks show sequence
- Where is the critical path — the chain of tasks that determines the earliest project completion date
- Where delay is threatening — immediately visible as a red signal on the timeline
PMI research shows that organisations with a formal project management approach deliver 2.5× more projects on time compared to those relying on email and spreadsheets.
How UnitLook solves project management
UnitLook's project module is built for IT agencies, consulting firms and organisations running multiple projects for multiple clients at the same time.
Interactive Gantt chart
Drag and drop to move a task. Dependencies auto-update, project deadline recalculates in a second.
Milestones and dependencies
Mark key project milestones. Dependencies between tasks prevent logical scheduling errors.
Team workload view
See in real time whether an employee has spare capacity or is overloaded. Allocate resources without guessing.
Deadline alerts
Automatic alerts when a task or project is late. The team reacts to problems, not discovers them a week later.
Time tracking integration
Hours spent on a project are automatically recorded. See the percentage of completion and billable hours instantly.
Client dashboard
All active projects for a client in one view — status, deadline, allocated resources and hours spent.
Who is it for?
- IT agencies — managing multiple software projects for different clients
- Consulting firms — tracking deliverables and contractual deadlines
- Project-oriented teams — 3–50 employees who need oversight without overhead
- Project managers — who want one screen with all the answers instead of status meetings
Frequently asked questions
Why is Excel not enough for project management?
Excel cannot display dependencies, does not alert on deadline overruns, does not update in real time for the whole team, and does not show employee workload. Every change requires manual updating — meaning data is always slightly stale.
What is a Gantt chart?
A visual display of tasks on a timeline. You can immediately see which tasks run in parallel, what the dependencies are and where delay is threatening. UnitLook's Gantt is interactive — drag a task and the deadline recalculates automatically.
Can multiple people work on the same project?
Yes. Each task has an assigned person. Changes are visible to everyone in real time, and the project manager has a view of each team member's workload without any manual tracking.
How does the project module integrate with tickets?
A client request (ticket) can be converted into a project task. Working hours are recorded directly against the project, so there's no need to manually transfer data between tools.
Run projects without status meetings
Gantt chart, alerts and team workload — all on one screen. Demo 45 minutes.