Types of employee leave
Employee absence is not just annual leave — there is a whole range of leave types that every employer must track and record. Poorly kept records can result in disputes with employees, problems during audits or incorrect payroll calculations.
Statutory minimum varies by jurisdiction. Employees have the right to a written schedule and proper notice.
Requires medical certification and separate tracking. Cost allocation between employer and public health insurance must be documented.
Maternity and parental leave — legally defined durations, records mandatory for all payroll calculations.
For circumstances such as marriage, bereavement, relocation — statutory minimum varies; must be evidenced and recorded.
Professional development, exams, work-related study — right to paid leave with proof of attendance.
At the employee's request with employer consent — must be recorded as it affects pension and health insurance contributions.
Problems with manual leave tracking
An employee asks how many leave days they have left — nobody knows immediately. HR must manually sum used days from multiple spreadsheets.
Two employees from the same team get approved for the same week — capacity planning is broken, and nobody spotted the conflict in advance.
A paper leave request cannot be found in the event of a dispute. No evidence of whether it was approved or not.
The project manager doesn't see that a key employee is on leave — finds out when the project is late. Leave records and team schedules live in different tools.
How UnitLook solves leave management
UnitLook's leave module is integrated with capacity planning — approved leave is automatically shown in the team schedule, and the manager immediately sees the impact on project delivery.
Digital leave request
Employee submits a request in the app — annual leave, day off, sick leave. No paper, no emails.
One-click approval
Manager approves or rejects in the app. Employee automatically receives a notification of the decision.
Automatic leave balance
Every employee sees their balance in real time — taken, carried over from last year, remaining — without asking HR.
Scheduler integration
Approved leave immediately visible in the team scheduler. Project managers cannot schedule an employee who is on approved leave.
Overlap alert
The system alerts the manager when multiple employees from the same team request leave for the same period.
HR and payroll report
Export absence records by employee and type — ready for payroll and compliance review in one click.
Who is it for?
- HR managers — who want to eliminate paper forms and automate record-keeping
- Team managers — who need visibility of absences when planning projects
- Companies from 5 to 200 employees — where Excel has been outgrown but an ERP is too expensive
- Employers who want audit readiness — digital trail, no lost paper forms
Frequently asked questions
Can employees submit their own leave requests?
Yes. In UnitLook, employees submit requests directly in the application. The manager receives a notification, approves or rejects, and approved leave automatically appears in the team capacity scheduler — no manual entry required.
How does UnitLook track leave balances?
Automatically, per employee — including days carried over from the previous year, days taken and remaining balance. Employees always see current data without asking HR.
Does the system detect overlapping absences?
Yes. UnitLook alerts the manager when multiple employees from the same team request leave for the same period — preventing capacity problems before they arise.
How does leave management connect with capacity planning?
Approved leave is automatically shown in the team scheduler. A project manager simply cannot plan work for an employee on approved leave — the conflict is prevented at the planning stage, not discovered later.
What happens to unused leave when an employee leaves?
UnitLook displays the exact balance at the point of termination — the basis for calculating payout of unused leave without disputes.
Manage leave digitally
Requests, approval, balance and scheduler integration — all without paper. Demo 45 minutes.